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Integration of function mailbox in Outlook

Important:

  1. In order to access a functional mailbox, the owner must be authorised (full access and/or dispatch authorisation) via PRISMA. In the following example, the address max.muster@uni-bielefeld.de has authorisation for the functional mailbox funktionspostfach@uni-bielefeld.de .
  2. The personal mailbox must first be integrated into Outlook (see "Configuring Outlook" instructions).

 

Outlook 2019 / 2024

Outlook 2019 / 2024

1.

Functional mailboxes are configured via File > Account information > Add account.

2nd - For university computers

The following must be entered for the automatic configuration.

Your name:
-> name of the functional mailbox

E-mail address:
-> University e-mail address of the functional mailbox

Password:
-> BITS password of the personal mailbox(!)
(You must have authorisation for this mailbox on the functional mailbox and it must be previously integrated in Outlook as an Exchange account).


Confirm with Next.

Then continue with point 3.

2.1 - For non-university calculators

The following must be entered for automatic configuration:

-> University e-mail address of the functional mailbox

-> Tick "I would like to set up my account manually"

Confirm with Connect.

Select Exchange here.

3.

When this window is displayed, enter the following:

Important: The e-mail address must be changed manually!

-> E-mail address from personal(!) mailbox
-> Password from personal mailbox

4.

If the connection is successful, the account setup is completed with OK.

5.

After restarting Outlook, this message is displayed and can be closed via the x.

 

 

 

-> It is important to use Outlook in legacy mode.

1.

At the top, go to Outlook > Settings... at the top.

2.

Click on accounts.

2.

Enter the name of the function mailbox and click Next.

3.

Click on the + symbol and select Add account....

4.

Enter the address of the functional mailbox and click Next.

5.

Enter the following data:

Method:
-> username and password

E-mail address:
-> funktionspostfach@uni-bielefeld.de

DOMAIN\username or e-mail

-> University e-mail address of the personal mailbox(!) for which the release exists

Password:
-> Password of the personal mailbox(!)

Finish with Add account.

6.

Confirm the message about the successful setup with Done.

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